Policies &
Procedures
(Click here for pdf for print)
The following is a list of
rules and regulations regarding rental of Peabody Auditorium:
1.
DEPOSITS: A deposit of 20% of the rent must be paid
to hold any date at the auditorium. No date will be held without
a deposit. This deposit is not refundable. Make remittance
payable to The City of Daytona Beach, Cultural Services
Department, in cash, cashier’s check or money order and submit
it with a rental application.
2.
RENTAL PAYMENTS: Balance of minimum rental and all
estimated charges are due 72 hours in advance of the event,
unless ticket sales are being handled by the Peabody Box office
and ticket sales equal or exceed the amount owed. No payment
will be accepted unless it is in cash, cashier’s check, or money
order. Make this remittance payable to The City of Daytona
Beach, Cultural Services Department.
3.
SECURITY: Arrangements for fire/EMT and security at
the Peabody Auditorium is a lease requirement. A minimum of one
each is required, unless amended due to a small house or closed
event not open to the public. The Peabody Theater Manager will
make these arrangements for you and the amount charged for these
services will be due at final settlement.
4.
STAGEHANDS: Don Steadman is the appointed Tech
Director
for the Peabody Auditorium. He has full and complete charge of
the stage at all times. All events shall employ as many
stagehands as deemed necessary by the Tech Director to set up
stage, perform event and break down stage. He will arrange for
the necessary stagehands. As the promoter or sponsor of the
event, you will be responsible for compensating him for his
services, as well as for stagehands. There is an additional 25%
of the total charges for the payroll company, which includes
liability insurance, workman’s compensation, and payroll
charges. Mr. Steadman’s number is 386-671-3464 or cell number
386-547-7113.
5. BOX
OFFICE: The Peabody Box office is a TicketMaster Box
Office. Ticket Fees for the promoter/ presenter are as follows:
| Setup
Fee |
$50.00 per show |
| Per
ticket print fee |
.15
per ticket |
|
Credit Card Charge Fee |
3.5% |
| Seat
Surcharge |
$2.00
per ticket sold |
|
Extended Ticket Sales Hours: |
$20.00/hour per person |
There is an Admissions tax
of 6.5% of gross ticket sales in the State of Florida. We
are obligated to collect this from the Lessee unless a valid
Florida State Sales Tax ID# in the Lessee's name is
presented.
6.
USHERS: The Peabody Auditorium will supply ushers and
a House Manager for your event. The House Manager charge will be
billed at final settlement.
7.
PUBLICITY: Those who rent the auditorium must handle
their own publicity. Press releases may be emailed to the
theater manager at
RigerH@codb.us for
distribution to the Peabody press list.
8.
MERCHANDISE CONCESSIONS: All merchandise concession
rights and privileges are reserved to the Auditorium. Permission
to sell items in the auditorium must be obtained from the
Auditorium Manager. The commission is 15% of the gross sales.
Additionally, if you have a State of Florida Sales tax ID #, we
will not need to collect the sales tax on any merchandise you
sell however, if you do not have an ID #, we are required to
collect the 6.5% Florida state sales tax on all merchandise
sales.
9.
LIABILITY INSURANCE: It is necessary that each Lessee
of the auditorium secures his own Workers Compensation and
Comprehensive General Liability Insurance and names the City of
Daytona Beach as an additional insured on the policy. Liability
limits range from a combined single limit for bodily injury and
property damage of no less than $500,000 to $2,000,000 if the
events are determined by the City’s Risk Manager to be ultra
hazardous.
If you have questions regarding
the insurance requirement, please contact Tina Stokes of the
City of Daytona Beach Risk Management office. Her office number
is 386-671-8231.
10. COPYRIGHT MATERIAL: In
accordance with the Federal Copyright Law of 1978, each Lessee
is responsible for copyright insurance.
11. PIANO TUNING: The fee to
use the Steinway Concert Grand is $100.00. If you require that
your piano be tuned for your performance, the cost is $100 per
tuning. You can make those arrangements through the theater
manager.
12. REHEARSAL: With all-day
rental, rehearsal time is included for the same day. Rehearsal
time any other day is at the rate of $160.00 per hour and only
when stagehands present.
13. COMP TICKETS: The use of
advance ticket sales monies for any purpose prior to show time
is prohibited. All complimentary tickets must be stamped as
such. The Theater requires 24 comp tickets per contract
14. MORE THAN ONE SHOW: Only
one show per-four-hour period of rental is allowed, both for
crowd control and clean-up.
15. SMOKING: Smoking is not
allowed in any public building in the state of Florida.
16. FOOD AND ALCOHOLIC BEVERAGE SALES:
The Auditorium has an exclusive on food & beverage
sales. All arrangements for alcoholic beverages must be made
through the Peabody Auditorium Theater Manager. By regulation of
the State of Florida, Division of Alcohol Beverage Control
Board, no alcohol of any type may be brought upon the premises
to be used, consumed, sold, promoted, or served therein except
by the licensed liquor permit holder.
17. CANCELLATION:
Cancellation of any show must be made within 30 days of show
date. Otherwise, no rental refund will be made. Initial deposits
are non-refundable.
18.
SEAT SURCHARGE: The seat surcharge shall apply to all
usage of Peabody Auditorium with any paid admission. This fee is
in addition to the rental. Presently the fee is $2.00 per
ticket.
19. RESERVED SEATS: It is
required that all events at the Peabody Auditorium be by
reserved seating. Seating diagrams are available for your use.
20.
FEES: The following fees shall apply for most events
at Peabody Auditorium:
|
Uniform Police |
$30.00/hr per man |
|
Private security/t-shirt security |
$20.00/hr per man |
| Fire/EMT
services |
$30.00/hr per man |
| Box
Office Fees |
see
#5 above |
| House
Manager |
$20.00/hr |
|
Custodian |
$15.00/hr |
|
Clean-up Fee |
$50.00 - $800.00 |
|
Banquet room setup |
$50.00 |
|
Steinway Concert Grand Piano |
$100.00 |
| Piano
Tuning |
$100.00 per tuning |
Super
Trouper Follow Spot
(Not including operator) |
$75.00 each |
| Phone
Lines (where available) |
$50.00
each |
| Black
Yamaha Grand Piano |
$150.00 per event |
|
Orchestra Shell |
$300.00 per event |
|
Banquet table cloths |
$5.00
each |
| Table
skirts |
$20.00 each |
|
Electric hookup/disconnect |
$150.00 |
|
Internet access |
see
Theater Manager |
|
Stagehand Fees |
see
Conditions/
Working Wage Agreement |
|
Rental of Theater |
see
Rental Schedule |
|
Rental of Banquet Rooms |
$200.00 per room |
PEABODY AUDITORIUM
600 Auditorium Blvd.
Daytona Beach, FL 32118 |
PEABODY AUDITORIUM
P. O. Box 2451
Daytona Beach, Fl, 32115 |
For more information, contact Helen S. Riger, Facility Manager
at
386-671-3461.
Policies & Procedures - pdf format
